Legal Secretary

Overview

• Provide essential administrative support to legal professionals in a fast-paced and collaborative environment.
• Assist with document preparation, editing, and formatting using advanced software tools.
• Coordinate schedules, meetings, and travel arrangements to ensure seamless operations.
• Manage correspondence and communication with internal and external stakeholders professionally.
• Process expense reports and maintain accurate client and matter records.
• Support client billing processes and ensure timely and accurate time entry management.
• Collaborate across departments to ensure efficient workflows and operations.
• Maintain confidentiality and discretion while handling sensitive information and tasks.

Key Responsibilities & Duties

• Prepare, format, and proofread legal documents and correspondence for accuracy and compliance.
• Organize schedules, meetings, and travel arrangements for assigned legal professionals.
• Coordinate client billing processes and monitor the creation of new business forms.
• Maintain and organize files in accordance with firm policies and procedures.
• Assist with research, routing correspondence, and liaising with support departments.
• Support visiting lawyers and clients, ensuring a professional and seamless experience.
• Handle telephone calls, messages, and inquiries with professionalism and efficiency.
• Contribute to team efforts by offering assistance and proactively seeking tasks during slower periods.

Job Requirements

• High School Diploma or GED required; certifications in legal studies are advantageous.
• Minimum of 3 years of experience in a legal secretary or similar role; 5 years preferred.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Experience with document management systems such as DeskSite is desirable.
• Strong organizational, analytical, and problem-solving skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Excellent interpersonal and communication skills for effective collaboration.
• Commitment to maintaining confidentiality and exercising discretion in all tasks.