Administrative Assistant (Temporary)

Overview

• Provide administrative support for a department on a temporary basis, ensuring smooth operations and effective communication.
• Perform general office tasks, including document preparation, data entry, and scheduling.
• Assist in coordinating meetings, maintaining records, and managing correspondence.
• Work onsite during standard business hours, contributing to a collaborative environment.
• Utilize Microsoft Office tools to create reports, presentations, and spreadsheets.
• Support team members in completing administrative projects and tasks efficiently.
• Adapt to evolving priorities and deadlines in a dynamic office setting.
• Ensure confidentiality and accuracy in handling sensitive information and documentation.

Key Responsibilities & Duties

• Perform data entry, document management, and record keeping with attention to detail.
• Coordinate schedules, appointments, and meetings for department staff.
• Prepare and distribute correspondence, reports, and presentations as needed.
• Maintain office supplies inventory and place orders when necessary.
• Respond to inquiries and provide information to internal and external stakeholders.
• Support the department in organizing events and managing logistics.
• Ensure compliance with organizational policies and procedures in daily operations.
• Collaborate with team members to achieve departmental goals and objectives.

Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on administrative or office management preferred.
• Minimum of 2 years of administrative experience; 3 years preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational and time management skills to handle multiple tasks effectively.
• Excellent verbal and written communication skills for professional interaction.
• Ability to work onsite during standard business hours (9 AM to 5 PM).
• Attention to detail and accuracy in handling sensitive information and documentation.
• Flexibility to adapt to changing priorities and deadlines in a dynamic environment.