Administrative Assistant

Overview

• Provide administrative support in a professional services environment, ensuring efficient operations and high-quality service delivery.
• Handle document management tasks using iManage or similar systems, maintaining organization and accessibility.
• Assist with scanning, filing, and archiving incoming mail and medical reports effectively.
• Serve as backup reception during designated times, ensuring smooth front-office operations.
• Collaborate with office management and partners to meet administrative needs.
• Work on-site in a dynamic and professional environment, contributing to team success.
• Engage in a temporary contract role with potential for impactful contributions.

Key Responsibilities & Duties

• Scan and file incoming mail using document management systems, ensuring proper organization.
• Create and manage medical report discs using proprietary systems.
• Provide reception support during lunch breaks and late afternoons.
• Interface professionally with clients and attorneys, maintaining a welcoming environment.
• Collaborate with office management to address administrative needs and priorities.
• Ensure compliance with organizational standards and procedures in all tasks.
• Participate in virtual and in-person interview rounds as part of the selection process.

Job Requirements

• Bachelor of Arts (BA) degree required, demonstrating foundational academic achievement.
• 2-3 years of experience in administrative roles, preferably within professional services or law firms.
• Proficiency in iManage or similar document management systems; iManage experience preferred.
• Strong computer skills, including navigating and utilizing various software systems effectively.
• Ability to interface professionally with clients and attorneys, maintaining a polished demeanor.
• Willingness to work on-site, adhering to a structured schedule with a one-hour lunch break.
• Capability to adapt to temporary contract roles and contribute effectively to team operations.