Receptionist

Overview

• Provide professional reception services, ensuring smooth communication and support for attorneys and staff.
• Manage incoming calls, mail, and visitors with a courteous and organized approach.
• Support administrative tasks, including document scanning, filing, and scheduling pickups.
• Maintain reception and conference areas to ensure a professional environment.
• Assist attorneys with file retrieval and document preparation as needed.
• Collaborate with the team to ensure efficient office operations.
• Contribute to mass mailings and office supply management.
• Opportunity for growth within the organization.

Key Responsibilities & Duties

• Answer and transfer incoming calls, providing initial client information to attorneys.
• Scan and upload documents into the filing system accurately and efficiently.
• Log, stamp, and organize incoming mail to ensure proper distribution.
• Order office supplies and schedule pickups for deliveries as needed.
• Greet visitors professionally and maintain a welcoming reception area.
• Assist with catering arrangements and conference room setup on designated days.
• Support attorneys by locating files and preparing necessary documents.
• Ensure neatness and organization of shared office spaces.

Job Requirements

• Associate of Arts (AA) degree required; legal experience preferred but not mandatory.
• Minimum 2 years of receptionist or administrative experience, 3 years preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) essential.
• Strong verbal and written communication skills with a pleasant phone demeanor.
• Detail-oriented and organized, capable of multitasking effectively.
• Customer service skills to handle busy client interactions professionally.
• Ability to work on-site during specified hours with flexibility for catering assistance.
• Commitment to growing within the company and contributing to its success.