Elevate your career as an Executive Assistant in Investor Relations. Collaborate with dynamic teams and senior leaders in a fast-paced financial environment. Gain valuable experience managing complex schedules and investor communications.
Executive Assistant – Investor Relations
in Professional Services PermanentJob Detail
Job Description
Overview
- Provide comprehensive administrative support to the Investor Relations team in a dynamic financial services environment.
- Manage complex schedules and coordinate across multiple time zones for senior executives.
- Collaborate with Investor Relations and Finance teams on operational and project-based activities.
- Handle confidential information with discretion and professionalism in a fast-paced setting.
- Prepare and review investor-facing documents and presentation materials.
- Coordinate internal and external meetings, including logistics and technology setup.
- Support operational due diligence and manage fund-focused data rooms.
- Contribute to the organization’s success by ensuring timely and accurate delivery of information.
Key Responsibilities & Duties
- Manage calendars for Principals and Vice Presidents, coordinating across time zones.
- Arrange business travel and logistics, ensuring seamless execution.
- Process expense reports in compliance with firm policies.
- Maintain accurate contact lists and distribution groups for effective communication.
- Support Investor Relations team with operational due diligence and tracking.
- Assist in the preparation and review of investor-facing documents and materials.
- Coordinate capital call reminders and related communications.
- Provide backup support for other Executive Assistants during absences.
Job Requirements
- Bachelor’s degree in Arts or related field is required.
- Minimum of 5 years of experience in executive administrative support roles.
- Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.
- Strong organizational and time-management skills to prioritize competing deadlines.
- High level of attention to detail and discretion in handling confidential information.
- Experience in financial services or investment management environments preferred.
- Ability to work effectively across offices and time zones in a collaborative setting.
- Clear and professional written and verbal communication skills.
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