Billing Coordinator

Overview

• The Billing Coordinator will manage all aspects of client billing, ensuring accuracy and compliance with guidelines.
• Collaborate with attorneys, clients, and management to address billing-related inquiries and concerns effectively.
• Provide budgets, billing forecasts, and ad hoc reporting to support financial planning and decision-making.
• Submit electronic bills, resolve rejections, and ensure invoices are processed promptly and accurately.
• Review matter setups to ensure proper coding and adherence to client billing guidelines.
• Handle past due invoices, coordinating with attorneys, clients, and collections teams for resolution.
• Work in a hybrid environment, balancing remote and onsite responsibilities effectively.
• Contribute to a collaborative team environment, supporting billing operations and organizational goals.

Key Responsibilities & Duties

• Review and ensure compliance with client billing guidelines, including rates, task codes, and electronic billing.
• Generate proformas, edit narratives, and create LEDES files for accurate billing documentation.
• Submit electronic bills, resolve rejections, and follow through until invoices are paid.
• Provide financial reports, budgets, and forecasts to clients and management as required.
• Coordinate with attorneys, clients, and collections teams to address past due invoices.
• Act as the primary contact for billing-related inquiries for assigned attorneys and clients.
• Assist with ad hoc requests from management, supervisors, and directors of billing.
• Utilize billing software such as Elite, Aderant, or 3E to streamline operations.

Job Requirements

• Associate degree in Business, Accounting, Finance, or related field required; Bachelor’s degree preferred.
• Minimum of 1 year of billing experience; 2 years preferred, ideally within the legal industry.
• Proficiency in billing software such as Elite, Aderant, or 3E is essential.
• Strong analytical skills and critical thinking abilities to manage billing operations effectively.
• Excellent communication skills, both written and oral, for client and team interactions.
• Proficiency in Excel and other reporting tools to generate accurate financial reports.
• Ability to work independently, multitask, and adapt to a fast-paced environment.
• Flexibility to work overtime as needed to meet organizational goals.