Accounts Payable Specialist

Overview

• The Accounts Payable Specialist will manage the company's accounts payable operations, ensuring accurate and timely processing of invoices and corporate credit card transactions.
• Collaborate with internal teams to maintain compliance with accounting standards and federal regulations, including FAR and cost allowability requirements.
• Prepare and analyze accounts payable aging reports, cash disbursement schedules, and audit-ready documentation.
• Support month-end and year-end close processes by ensuring accurate recording and reconciliation of payables and liabilities.
• Identify and recommend process improvements to enhance compliance, efficiency, and audit readiness.
• Maintain vendor records, including ACH enrollment and compliance documentation, ensuring proper approvals and matching to purchase orders.
• Serve as the primary contact for vendor and internal inquiries related to payments and invoice discrepancies.
• Perform 1099 preparation and reporting, ensuring compliance with applicable regulations.

Key Responsibilities & Duties

• Oversee the full lifecycle of accounts payable processing, ensuring accuracy, proper approvals, and compliance with company policies and government contracting requirements.
• Prepare and process payment runs, including checks, ACH, and wire transfers, adhering to vendor terms and internal controls.
• Book, review, and reconcile corporate credit card charges, ensuring compliance with company travel and expense policies.
• Perform monthly reconciliations for accounts payable and corporate credit card transactions, resolving discrepancies and audit exceptions.
• Reconcile vendor statements, addressing unpaid, duplicate, or misapplied invoices and charges promptly.
• Maintain complete and accurate documentation to support internal and external audits, including DCAA reviews.
• Collaborate with Accounting, Finance, Contracts, and Procurement teams to ensure accurate cost allocation and compliance.
• Support audit processes by preparing necessary documentation and addressing audit inquiries.

Job Requirements

• Bachelor’s degree in a related field or 6 years of relevant experience in lieu of a degree.
• Minimum of 2 years of hands-on accounts payable experience, including corporate credit card reconciliation.
• Proficiency in Microsoft Office Suite, particularly Excel, for data analysis and reporting.
• Experience in audit-heavy or regulated environments, with a strong understanding of internal controls and documentation standards.
• Familiarity with government contracting requirements, including FAR and cost allowability standards, preferred.
• Experience with Microsoft Dynamics Business Central is strongly preferred.
• Ability to prepare and analyze financial reports, ensuring compliance and accuracy.
• Demonstrated ability to identify process improvements and implement effective solutions.