Accounts Payable Associate

Overview

• Manage accounts receivable and billing functions to ensure accurate financial records and cash flow.
• Collaborate with internal teams to address discrepancies and maintain positive client relationships.
• Perform daily tasks including invoicing, payment processing, and account reconciliation.
• Monitor overdue balances and assist with collection efforts as required.
• Prepare and review monthly financial reports for management and internal teams.
• Ensure compliance with credit card management and e-billing processes.
• Support the Billing Manager with invoice status updates and special accounting projects.
• Contribute to the firm's financial health through efficient receivables management.

Key Responsibilities & Duties

• Accurately record and apply incoming payments, write-offs, and credit memos.
• Reconcile accounts receivable ledgers and resolve discrepancies promptly.
• Perform daily invoicing, cash receipts, and reconciliation tasks.
• Monitor client accounts for overdue invoices and initiate collection procedures.
• Respond to client inquiries regarding billing and payments professionally.
• Prepare and review monthly accounts receivable reports for management.
• Manage monthly firm credit card reports and ensure compliance.
• Assist with e-billing oversight and resolve billing system issues.
• Process and edit monthly proformas and invoices for assigned Partners.

Job Requirements

• Associate of Applied Science (AAS) degree required; Bachelor's Degree preferred.
• Minimum of 5 years of accounts receivable and billing experience in professional services or law firms.
• Proficiency in Microsoft Office Suite and legal billing software.
• Strong analytical and problem-solving skills to resolve discrepancies.
• Excellent written and verbal communication skills for client interactions.
• Ability to manage multiple tasks and competing deadlines effectively.
• Experience with financial data reconciliation tools and case management software preferred.
• Knowledge of legal billing practices and procedures is advantageous.