Executive Assistant

Overview

• Provide comprehensive administrative support to the Private Equity team, ensuring smooth operations and effective communication within the department.
• Coordinate schedules, meetings, and travel arrangements for team members, maintaining accuracy and timeliness.
• Assist in preparing reports, presentations, and documentation for internal and external stakeholders.
• Manage correspondence, including emails and phone calls, ensuring prompt and professional responses.
• Maintain confidentiality of sensitive information and adhere to company policies and procedures.
• Collaborate with other administrative staff to optimize workflows and enhance team efficiency.
• Support special projects and initiatives as assigned by the Private Equity team.
• Contribute to a positive and professional work environment, fostering teamwork and collaboration.

Key Responsibilities & Duties

• Organize and maintain team schedules, ensuring alignment with project deadlines and priorities.
• Coordinate and facilitate meetings, including preparing agendas and documenting minutes.
• Handle travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and edit reports, presentations, and other documentation for team use.
• Ensure effective communication within the team and with external stakeholders.
• Maintain and update records, files, and databases relevant to team operations.
• Assist in budget tracking and expense reporting for team activities.
• Support team members in achieving their objectives by providing administrative assistance.

Job Requirements

• Associate's degree or equivalent education required; additional certifications in administration are a plus.
• Minimum of 3 years of experience in administrative roles within the financial services sector.
• Preferred 5 years of experience, ideally within private equity or related fields.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication skills, both written and verbal, with attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience in hybrid work environments, demonstrating adaptability and self-motivation.