Legal Personnel Coordinator

Overview

• Coordinate attorney talent initiatives, supporting compensation programs and legal personnel processes in a professional services environment.
• Provide administrative support for attorney departures, bar admissions, and recordkeeping tasks ensuring accuracy and compliance.
• Collaborate with Talent Development team to manage budgets, expense audits, and attorney reimbursements.
• Prepare documentation for attorney status changes and track leaves of absence, secondments, and clerkships.
• Respond to attorney inquiries and requests for data, market research, and analysis.
• Ensure confidentiality and discretion in handling sensitive information and personnel matters.
• Contribute to impactful initiatives within a collaborative and high-performing team environment.

Key Responsibilities & Duties

• Support annual associate and staff attorney bonus and compensation programs, ensuring accurate implementation and reporting.
• Assist with budget management, including audits, expense tracking, and charitable contributions.
• Prepare and submit documentation for attorney status changes and bar admissions.
• Track attorney leaves, secondments, and clerkships, providing policy-related support.
• Compile weekly reports for Talent leadership and perform audits for recordkeeping accuracy.
• Respond promptly to internal and external requests for attorney data and market analysis.
• Collaborate effectively with all levels of firm personnel to achieve organizational objectives.

Job Requirements

• Bachelor’s degree or equivalent experience is required.
• Minimum of two years of administrative support experience in professional services or law firm environments.
• Proficiency with Windows operating systems and Microsoft Office Suite.
• Experience with viDesktop and Smartsheet is preferred.
• Strong organizational and time-management skills to prioritize tasks effectively.
• Ability to handle confidential information with discretion and sound judgment.
• Excellent written and verbal communication skills are essential.
• Flexibility to work additional hours as needed to meet deadlines.