Associate, Fund Services

Overview

• Support fund administration processes, ensuring seamless operations and effective communication with Fund Managers and internal teams.
• Coordinate onboarding, investments, and redemptions for private funds, maintaining compliance and efficiency.
• Prepare and manage essential documentation, including AML/KYC, tax forms, and legal agreements.
• Assist in annual external audits, ensuring accuracy and regulatory adherence.
• Track fund close dates and maintain comprehensive investment records.
• Collaborate with Investor Relations, Accounting, Research, and Business Development teams to achieve organizational goals.
• Participate in meetings to address fund information requests and ensure timely dissemination of materials.
• Contribute to strategic planning and operational improvements within the fund services domain.

Key Responsibilities & Duties

• Maintain effective communication with Fund Managers to support fund administration processes.
• Coordinate initial and additional investments, as well as redemption requests, ensuring timely execution.
• Prepare and manage documentation for firm entities, ensuring compliance with regulations and standards.
• Facilitate workflow across departments to enhance operational efficiency and collaboration.
• Assist auditors during the annual external audit process, providing necessary documentation and support.
• Distribute materials and confirmations to Fund Managers and internal teams as required.
• Track and manage fund close history, ensuring deadlines are met and records are accurate.
• Attend meetings to provide support for fund information requests and operational discussions.

Job Requirements

• Bachelor’s degree in a relevant field is required.
• Minimum of 1 year of experience in fund services or related roles.
• Preferred 3 years of experience in fund administration or financial services.
• Strong interpersonal, professional, and organizational skills.
• Exceptional written and verbal communication abilities.
• Proficiency in strategic planning, scheduling, and time management.
• Demonstrated ability to work collaboratively and contribute to business growth.
• Familiarity with AML/KYC processes and fund documentation requirements.