Accounting Operations Specialist

Overview

• The Accounting Operations Specialist will oversee revenue and escrow accounting, billing, and accounts receivable processes within a dynamic and evolving environment.
• Collaborate with the Director of Finance to manage contract-to-cash workflows and implement accounting system improvements.
• Support the transition from QuickBooks to an ERP system, ensuring data accuracy and process optimization.
• Maintain detailed financial records and reports, ensuring compliance with contract terms and tax requirements.
• Provide comprehensive financial lifecycle management for production and escrow-based contracts.
• Work in a fast-paced environment requiring adaptability and attention to detail.
• Utilize advanced software tools, including QuickBooks, ERP systems, and Microsoft Suite, to enhance operational efficiency.
• Contribute to the organization’s growth by optimizing accounting systems and workflows.

Key Responsibilities & Duties

• Manage accounts receivable and billing processes, including customer and project setup, purchase order generation, and cash application.
• Deposit and classify incoming payments across multiple entities, ensuring accurate financial tracking.
• Prepare month-end invoicing, revenue reports, and ad hoc financial reporting as required.
• Track, process, and distribute escrow disbursements in compliance with contract terms and tax requirements.
• Communicate with internal teams and third-party vendors to ensure adherence to accounting protocols.
• Support the transition from QuickBooks to an ERP system through documentation, training, and process optimization.
• Prepare and maintain escrow reporting, including balances, deposits, disbursements, and outstanding amounts.
• Enhance operational efficiency by implementing improvements to accounting systems and workflows.

Job Requirements

• Bachelor of Science (BS) in Accounting or related field required.
• 8-10 years of consecutive experience in accounting or a combination of accounting and operations.
• Proficiency with QuickBooks, Microsoft Suite, Adobe Acrobat, and Timeslips; Sage experience preferred.
• Experience in legal services or contracts and escrow accounting is advantageous.
• Hands-on experience transitioning from QuickBooks to an ERP platform preferred.
• Proven ability to manage accounts receivable/payable across multiple entities effectively.
• Excellent communication and organizational skills, with strong attention to detail.
• Ability to thrive in a fast-paced environment and adapt to evolving systems and processes.