Legal Secretary

Overview

• Provide comprehensive administrative support to legal professionals in a fast-paced law firm environment.
• Coordinate schedules, meetings, and travel arrangements for attorneys and clients.
• Assist with document preparation, formatting, and proofreading to ensure accuracy and compliance.
• Maintain client files and records in accordance with firm standards and procedures.
• Collaborate with various departments to facilitate billing and reporting processes.
• Support high-level attorneys in managing their workload and anticipating needs.
• Ensure effective communication with clients, vendors, and internal teams.
• Contribute to maintaining a professional and organized office environment.

Key Responsibilities & Duties

• Prepare, edit, and finalize legal documents, correspondence, and reports.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Manage attorney schedules and calendars, ensuring timely notifications and updates.
• Proofread documents for grammar, punctuation, and formatting accuracy.
• Assist with client billing processes and generate necessary reports.
• Handle incoming and outgoing communications, including calls and emails.
• Collaborate with other departments to ensure seamless workflow and task completion.
• Maintain organized client files and records in compliance with firm policies.

Job Requirements

• High School Diploma or GED; Bachelor’s degree preferred.
• Minimum of 3 years of experience in a legal secretary role; law firm experience preferred.
• Proficiency in Microsoft Word and legal document formatting.
• Strong organizational and multitasking skills in a deadline-driven environment.
• Excellent attention to detail and ability to maintain confidentiality.
• Effective communication and interpersonal skills for client and team interactions.
• Ability to type 50-60 words per minute accurately.
• Experience with DocX Tools is a plus.