Administrative Assistant

Overview

• Provide administrative support to a dynamic team in a fast-paced environment.
• Manage travel arrangements and itineraries using specialized travel agency software.
• Coordinate meetings, plan events, and handle scheduling for stakeholders.
• Perform expense reporting and supply ordering using designated platforms.
• Ensure smooth front desk operations, including greeting visitors and managing phones.
• Maintain and stock kitchen supplies, ensuring availability for staff.
• Communicate effectively with internal and external stakeholders.
• Support senior management and project teams with administrative tasks.

Key Responsibilities & Duties

• Coordinate travel arrangements and itineraries through Egencia Travel Agency.
• Prepare and manage expense reports using Coupa software.
• Order and manage office supplies, ensuring timely replenishment.
• Plan and organize meetings, including scheduling and logistics.
• Handle front desk operations, including visitor reception and phone management.
• Stock and maintain kitchen supplies for office staff.
• Communicate with stakeholders to ensure smooth project operations.
• Provide administrative support to senior management and project teams.

Job Requirements

• High School Diploma or GED required.
• Minimum of 3 years of administrative experience in a fast-paced environment.
• Proficiency in handling travel arrangements and expense reporting software.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Comfortable navigating software and learning new platforms.
• Experience in meeting coordination and office supply management preferred.