Receptionist

Overview

• Provide front desk coverage in a fast-paced financial services environment, ensuring smooth operations and professional representation.
• Greet and assist visitors, ensuring a welcoming and efficient reception experience.
• Manage conference room reservations using Outlook and other scheduling systems.
• Support office operations during business hours from 8 AM to 5 PM.
• Adapt to flexible lunch arrangements based on office coverage needs.
• Collaborate with team members to maintain a corporate casual environment.
• Perform tasks with professionalism and attention to detail in a 175-person office.

Key Responsibilities & Duties

• Welcome and direct visitors, ensuring a positive first impression of the organization.
• Coordinate conference room bookings and resolve scheduling conflicts efficiently.
• Handle incoming calls and correspondence professionally and promptly.
• Maintain organized and accurate records of office activities and schedules.
• Assist with administrative tasks to support office operations as needed.
• Ensure the reception area is tidy and presentable at all times.
• Collaborate with colleagues to address operational challenges effectively.
• Adapt to dynamic office needs and provide flexible support during peak times.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background.
• Minimum of 2 years of receptionist experience, preferably in financial services.
• Proficiency in Microsoft Outlook and conference room reservation systems.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent communication and interpersonal skills for visitor engagement.
• Flexibility to adapt to varying lunch coverage needs and office demands.
• Professional demeanor and ability to maintain a corporate casual environment.
• Availability for video interviews and prompt start date.