Accounts Receivable Specialist

Overview

• Manage accounts receivable processes for a contract position covering maternity leave, ensuring timely billing, collections, and tenant communications.
• Collaborate with the Treasury Operations team to streamline payment applications and deposit preparation.
• Handle tenant inquiries, billing disputes, and delinquency concerns, maintaining strong relationships and effective communication.
• Prepare and post various invoices, including tax, insurance, and utility billings, ensuring accuracy and compliance.
• Utilize ERP systems such as MRI for transaction management and reporting tasks.
• Support the Leasing team with final invoices for vacating tenants and monthly rent statements.
• Maintain tracking spreadsheets and assist with reconciliations, ensuring data integrity and accuracy.
• Contribute to additional projects and duties as assigned, demonstrating flexibility and adaptability.

Key Responsibilities & Duties

• Generate Nexus reports and process vendor invoices for tenant bill-backs, ensuring accurate billing and reporting.
• Post commercial late fees and manage credits, adjustments, and charges as required.
• Prepare and post overtime electric readings, ensuring timely and accurate tenant notifications.
• Apply daily check payments and prepare deposit slips, collaborating with the Treasury Operations team.
• Handle tenant collections, billing disputes, and delinquency concerns, supporting overall collections efforts.
• Process Angus bill-backs and allocated labor invoices in MRI, ensuring compliance and accuracy.
• Assist Leasing with final invoices for vacating tenants and monthly rent statements.
• Update and reconcile tracking spreadsheets, maintaining data integrity and supporting operational efficiency.

Job Requirements

• Associate of Arts (AA) degree in accounting, finance, or business administration required.
• Minimum of 3 years of experience in accounts receivable, property management, or financial operations.
• Proficiency in ERP systems such as MRI, Yardi, or JD Edwards preferred.
• Strong knowledge of lease terms, AR billing processes, and financial systems.
• Excellent MS Office and Excel skills required for reporting and data management.
• Team-oriented with strong communication skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience in commercial real estate accounts receivable is highly desirable.