Catering Coordinator

Overview

• Coordinate catering and conference room logistics in a professional office environment, ensuring seamless operations and high-quality service delivery.
• Manage catering orders, vendor scheduling, and inventory to meet organizational needs effectively and efficiently.
• Support conference room preparation, including setup, refreshment stocking, and maintaining cleanliness standards.
• Provide exceptional customer service to internal and external stakeholders, fostering positive relationships and satisfaction.
• Act as backup receptionist when needed, ensuring smooth front-desk operations.
• Maintain accurate records of vendor invoices, timesheets, and inventory for efficient reporting and compliance.
• Participate in training sessions to enhance skills and knowledge relevant to the role.
• Adhere to organizational policies and uphold confidentiality in all matters.

Key Responsibilities & Duties

• Coordinate daily catering activities, including ordering, delivery, and setup for meetings and events.
• Ensure conference rooms are prepared and equipped with necessary supplies and refreshments.
• Maintain cleanliness and organization in kitchen, lounge, and conference areas.
• Monitor and replenish inventory of catering supplies and groceries as needed.
• Process vendor invoices and obtain necessary approvals for timely payments.
• Provide backup reception support, managing visitor interactions and communications professionally.
• Develop and maintain positive relationships with vendors, clients, and staff to ensure smooth operations.
• Participate in firm initiatives and training programs to support organizational goals.

Job Requirements

• Minimum of two years of experience in catering or food service within a professional environment.
• High School Diploma or equivalent educational qualification required.
• Strong organizational skills and attention to detail for managing logistics and inventory.
• Proficiency in professional communication and email etiquette.
• Ability to maintain a professional demeanor in executive environments.
• Knowledge of scheduling and basic organizational practices preferred.
• Experience in hospitality or high-end service environments is advantageous.
• Commitment to confidentiality and adherence to firm policies and procedures.