Administrative Assistant

Overview

• Provide essential support to academic operations, focusing on registrar processes and major academic events coordination.
• Assist in graduation clearance processes and maintain accurate student and program data records.
• Prepare and distribute event-related communications, ensuring timely and effective dissemination of information.
• Support the execution of major academic events such as Commencement and Research Celebration events.
• Utilize office productivity tools to manage documents, spreadsheets, and presentations efficiently.
• Coordinate summer programming logistics, ensuring smooth execution of activities and events.
• Maintain professionalism and confidentiality while handling sensitive materials and communications.
• Adapt to changing priorities and challenges, collaborating effectively within a team environment.

Key Responsibilities & Duties

• Assist with student clearance processes leading up to major academic events.
• Maintain and update spreadsheets tracking student and program data accurately.
• Prepare and distribute communications related to events and programming.
• Support the preparation of materials for events such as Commencement and Research Celebration.
• Utilize Google Suite and Microsoft Office tools for efficient document and communication management.
• Coordinate logistics for summer programming and monitor deadlines and schedules.
• Collaborate with staff to ensure smooth execution of assigned tasks and activities.
• Maintain strict confidentiality and professionalism in all aspects of the role.

Job Requirements

• Bachelor’s Degree in a relevant field, preferably in Arts or Sciences.
• Minimum two years of experience in an office environment, preferably in academia.
• Proficiency in Google Suite and Microsoft Office tools, especially Excel.
• Strong organizational and time-management skills to handle multiple concurrent tasks.
• Excellent written and verbal communication skills for effective collaboration.
• Attention to detail and ability to maintain accurate records and documentation.
• Flexibility and adaptability to changing priorities and challenges.
• Experience in an academic setting is preferred but not mandatory.