Billing Specialist

Overview

• Support billing operations for a leading client, ensuring compliance with firm guidelines and partner instructions.
• Prepare and e-bill high volumes of invoices, addressing compliance issues effectively.
• Collaborate with attorneys, clients, and colleagues to resolve billing-related concerns.
• Handle special projects and respond to internal and external billing requests.
• Ensure accurate and timely transmission of invoices via e-billing platforms.
• Maintain strict confidentiality of client, matter, and timekeeper information.
• Adapt to changing priorities and work demands in a hybrid work environment.
• Contribute to a collaborative team supporting one of the firm’s largest clients.

Key Responsibilities & Duties

• Monitor unbilled inventory for assigned matters to ensure timely billing.
• Generate billing reports and perform detailed analysis to ensure accuracy.
• Review client guidelines and verify draft invoices for compliance.
• Process transfers, write-offs, and adjustments as required.
• Prepare and finalize monthly and transactional bills for attorney review.
• Collaborate with partners and legal staff to resolve billing issues promptly.
• Ensure successful transmission and tracking of invoices via e-billing platforms.
• Report comprehensively to management on assigned objectives and responsibilities.
• Assist with special projects and maintain organized billing files.

Job Requirements

• Associate of Science degree required; Bachelor’s degree preferred.
• Minimum of 2 years of billing experience in a large law firm; 4 years preferred.
• Proficiency in e-billing platforms and resolving submission issues.
• Advanced Excel skills, including VLOOKUP and PivotTables.
• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to adapt to changing priorities and work demands.
• Willingness to work overtime to meet deadlines and manage workload.
• Excellent communication skills with attorneys, clients, and colleagues.