Receptionist

Overview

• Serve as the first point of contact for guests and clients, ensuring a professional and welcoming environment.
• Manage reception area operations, including phone calls, emails, and visitor check-ins.
• Coordinate conference room bookings and assist with meeting setups and takedowns.
• Provide administrative support to executive assistants and the hospitality team.
• Handle ad-hoc projects and office maintenance tasks as needed.
• Maintain inventory of office supplies and ensure timely replenishment.
• Support event coordination and vendor management for internal firm events.
• Contribute to a dynamic office environment within the financial services industry.

Key Responsibilities & Duties

• Answer and manage the main phone line, screening calls and taking messages.
• Greet visitors and clients, offering beverages and ensuring a positive experience.
• Organize and manage conference room bookings using Outlook.
• Assist with administrative tasks, including meeting setups, catering orders, and office repair tickets.
• Maintain the cleanliness and organization of reception and conference areas.
• Provide backup support to executive assistants and hospitality team members.
• Assist with travel arrangements and reservations as required.
• Coordinate vendor security clearance and entry processes.
• Support internal event planning and execution.

Job Requirements

• Bachelor’s degree required, preferably in arts or related fields.
• 1+ years of professional experience in receptionist or client-facing roles.
• Exceptional interpersonal and communication skills with a polished demeanor.
• Proficiency in Microsoft Office, including Excel and Word.
• Highly organized with strong attention to detail and multitasking abilities.
• Ability to remain composed and service-oriented in a fast-paced environment.
• Interest in working within the financial services industry.
• Availability to work in-person Monday–Friday with staggered shifts.