Accounts Payable And Administrative Functions

Overview

• Provide administrative support to the accounting department, ensuring smooth operations and efficient handling of tasks.
• Perform accounts payable functions, including invoice processing and vendor communication.
• Assist in document management tasks such as filing, scanning, and document retrieval.
• Collaborate with financial and operational leadership on basic projects using Excel and PowerPoint.
• Support audits by pulling expense and vendor-related documents.
• Draft and edit documents in Word and compose professional emails.
• Learn and utilize SAGE Timberline software for vendor invoice entry.
• Work closely with the Controller/CFO to ensure departmental goals are met.
• Maintain effective communication with vendors via phone and email.

Key Responsibilities & Duties

• Perform administrative tasks such as filing, scanning, and handling FedEx shipments.
• Enter vendor invoices into accounting software and ensure accuracy.
• Draft and edit professional documents and correspondence.
• Assist in pulling and organizing documents for audits.
• Collaborate with team members on Excel and PowerPoint projects.
• Communicate effectively with vendors to resolve inquiries and issues.
• Provide support to accounting and financial leadership as needed.
• Learn and adapt to SAGE Timberline software for accounting tasks.
• Ensure compliance with departmental policies and procedures.

Job Requirements

• Associate of Science (AS) degree or equivalent education required.
• Minimum of 3 years of relevant experience in administrative and accounts payable functions.
• Basic knowledge of accounting principles, including debits, credits, and general ledger familiarity.
• Proficiency in Microsoft Word, Excel, and PowerPoint for document and project tasks.
• Strong communication skills for vendor interactions via phone and email.
• Ability to learn and utilize SAGE Timberline software effectively.
• Comfortable working in a paper-oriented environment with tasks like copying and scanning.
• Detail-oriented and able to manage multiple tasks efficiently.
• Willingness to work fully onsite during standard business hours.