Office Manager

Overview

• Manage day-to-day operations in a dynamic biotech environment, ensuring efficient office and lab space functionality.
• Serve as the primary interface between the organization and service providers, vendors, and consultants.
• Maintain a professional demeanor while managing competing priorities in a fast-paced setting.
• Ensure smooth daily operations, including cleanliness and safety of the office environment.
• Coordinate facilities-related issues, including maintenance requests and landlord relations.
• Develop and manage relationships with catering sites for events and weekly lunches.
• Provide human resources and administrative support to enhance employee experiences.
• Maintain security access databases, file keys, and office keys for operational security.
• Plan and execute events to foster a collaborative and engaging work environment.

Key Responsibilities & Duties

• Greet and check in visitors and vendors, directing them to appropriate personnel.
• Troubleshoot office issues and escalate to relevant teams as necessary.
• Coordinate office supplies, vendor management, and non-lab equipment needs.
• Manage space planning and office expansion efforts to accommodate growth.
• Sort and distribute incoming mail to ensure timely delivery to recipients.
• Maintain effective file organization for administrative projects and office documents.
• Support onboarding processes to ensure positive experiences for new employees.
• Coordinate with facilities teams for maintenance and cleanliness of office spaces.
• Plan and execute events to enhance team collaboration and morale.

Job Requirements

• Bachelor's degree in a relevant field is preferred.
• 2-4 years of experience in a life sciences or similar environment preferred.
• Proficiency in Windows operating systems, Outlook, Word, and Excel.
• Ability to multitask and manage competing priorities effectively.
• Excellent communication and interpersonal skills to interact professionally.
• Strong organizational skills with attention to detail and confidentiality.
• Flexibility and confidence to adapt in a dynamic work environment.
• Ability to work independently with minimal supervision.
• Experience in event planning and coordination is advantageous.