Program Assistant

Overview

• Provide administrative support for program operations, ensuring smooth workflow and adherence to organizational standards.
• Assist in payroll services, including data entry, timesheet processing, and reporting.
• Collaborate with team members to meet project deadlines and objectives effectively.
• Maintain accurate records and documentation for program activities and financial transactions.
• Support communication efforts between departments and external stakeholders.
• Ensure compliance with organizational policies and procedures in program execution.
• Contribute to the development and implementation of program improvements.
• Provide assistance in resolving issues and challenges related to program operations.

Key Responsibilities & Duties

• Process payroll data accurately and efficiently, ensuring timely submission and approval.
• Coordinate with approvers to verify timesheet accuracy and resolve discrepancies.
• Maintain organized records of payroll transactions and related documentation.
• Assist in preparing reports and summaries for program analysis and review.
• Provide administrative support for program meetings, including scheduling and documentation.
• Collaborate with team members to ensure program goals are met effectively.
• Respond to inquiries and provide information related to program activities.
• Support the implementation of program policies and procedures.

Job Requirements

• Bachelor of Science (BS) degree in a relevant field is required.
• Minimum of 1 year of experience in administrative or program support roles.
• Preferred 5 years of experience in payroll or program administration.
• Strong proficiency in data entry and record-keeping systems.
• Excellent organizational and time-management skills to handle multiple tasks.
• Effective communication skills for collaboration with team members and stakeholders.
• Ability to work on-site and adapt to dynamic program requirements.
• Knowledge of payroll processing and compliance standards is advantageous.