Executive Assistant

Overview

• Provide comprehensive administrative support to attorneys in a dynamic entertainment law firm.
• Draft correspondence, maintain calendars, and coordinate schedules effectively.
• Liaise professionally with clients and industry colleagues, ensuring excellent communication.
• Conduct administrative duties, including document preparation and organization.
• Utilize advanced proficiency in Microsoft Office and Adobe Acrobat for daily tasks.
• Contribute to a collaborative and fast-paced office environment.
• Opportunity to engage with the theatrical entertainment industry.

Key Responsibilities & Duties

• Manage multiple calendars, schedule appointments, and coordinate meetings efficiently.
• Answer phone calls and emails professionally, ensuring prompt responses.
• Maintain digital filing systems and organize office documents meticulously.
• Prepare and edit correspondence, contracts, and legal documents accurately.
• Handle sensitive information with discretion and confidentiality.
• Assist attorneys with administrative tasks and office management needs.
• Support the team in achieving operational efficiency and client satisfaction.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 5 years of experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Familiarity with DocuSign and electronic document handling platforms.
• Exceptional organizational and multitasking skills in a fast-paced environment.
• Strong written and verbal communication abilities.
• Enthusiasm for the theatrical entertainment industry is a plus.