Project Coordinator

Overview

• Coordinate and support technical programs within a hybrid work environment, focusing on project schedules, documentation, and vendor integration.
• Assist in managing the Freedom program and Next-Gen CGM device development, ensuring smooth transitions from studies to commercialization.
• Collaborate with project managers to consolidate schedules, identify risks, and improve coordination across multiple programs.
• Maintain program-level dashboards and track project metrics, ensuring visibility and alignment with organizational goals.
• Support resource allocation planning, ensuring optimal utilization and timely completion of deliverables.
• Standardize PMO tools, processes, and templates to enhance efficiency and consistency across projects.
• Provide technical review coordination and assist in template creation for streamlined project management.
• Potentially manage small projects independently, reporting progress to the core team and stakeholders.

Key Responsibilities & Duties

• Create and maintain integrated program schedules, ensuring alignment with project goals and timelines.
• Track and manage project schedules, task lists, and document progress to ensure timely completion.
• Develop and maintain dashboards to monitor schedule, budget, and risks across programs.
• Assist project managers with planning, administration, and resource allocation for efficient project execution.
• Support technical reviews by coordinating schedules and creating standardized templates.
• Identify and communicate critical paths and competing resource priorities to stakeholders.
• Monitor resource allocation and timelines, ensuring optimal utilization and risk mitigation.
• Escalate issues to project managers as needed, ensuring prompt resolution and project continuity.

Job Requirements

• Bachelor of Science (BS) degree in a relevant field is required.
• 5-7 years of experience in project coordination within regulated environments such as biotech or medical devices.
• Proficiency in Microsoft Project and Excel for project tracking and analysis.
• Experience with integrated schedules and critical path analysis to identify risks and optimize timelines.
• Strong documentation skills and attention to detail for maintaining project records and dashboards.
• Familiarity with Smartsheet and Monte Carlo simulation is a plus.
• Ability to manage small projects independently and collaborate effectively with cross-functional teams.
• Hybrid work arrangement requiring occasional on-site presence for meetings and coordination.