Billing Specialist

Overview

• Provide billing and accounts payable support within a collaborative accounting team.
• Ensure accurate and timely client billing using specialized accounting software.
• Perform reconciliations, resolve discrepancies, and maintain accurate financial records.
• Communicate effectively with clients and internal stakeholders regarding billing matters.
• Support electronic billing processes and ensure compliance with client requirements.
• Assist with bank reconciliations and other accounting tasks as needed.
• Contribute to process improvement initiatives within the billing function.
• Collaborate with team members to meet deadlines and maintain service quality.
• Participate in special projects and provide backup support as required.

Key Responsibilities & Duties

• Prepare and submit client invoices accurately and promptly using billing software.
• Review billing data, make necessary adjustments, and ensure compliance with client requirements.
• Manage electronic billing submissions and resolve errors for successful acceptance.
• Research and reconcile discrepancies in billing information and communicate findings.
• Generate and distribute financial reports as required by stakeholders.
• Provide courteous and professional responses to billing inquiries from clients and team members.
• Support bank reconciliations and other accounting functions as needed.
• Identify opportunities for process improvements and implement solutions.
• Ensure adherence to firm policies and procedures in all billing activities.

Job Requirements

• Bachelor of Science (BS) degree in Accounting or related field.
• Minimum of 3 years of accounting experience, preferably in the legal industry.
• Proficiency in billing software and familiarity with electronic billing systems.
• Experience with Elite/3E or similar law firm billing software preferred.
• Strong organizational skills and ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills for client interactions.
• Availability to work outside regular hours to meet deadlines when necessary.
• Basic proficiency in Microsoft Word, Excel, and Outlook.
• Ability to travel occasionally for work-related purposes.