Registry Coordinator

Overview

• Coordinate registry activities to support healthcare practices and improve patient outcomes through effective data management and stakeholder collaboration.
• Assist in developing and implementing registry systems and processes to ensure operational efficiency and data accuracy.
• Monitor recruitment systems and organize orientation calls with practices and vendors to facilitate smooth onboarding.
• Prepare detailed reports and updates on registry activities, progress, and achievements for management review.
• Collaborate with stakeholders to ensure seamless registry operations and effective data sharing practices.
• Support forums, workshops, webinars, and meetings related to registry activities to foster engagement and knowledge sharing.
• Enhance communication with registry sites and external consultants to maintain strong professional relationships.
• Assist in budget development and implementation to ensure financial alignment with registry goals.

Key Responsibilities & Duties

• Coordinate site recruitment and progression from initial data extraction to full production phases.
• Provide comprehensive support and services to practice sites, ensuring quality registry operations and adherence to standards.
• Plan and execute tasks efficiently to meet deadlines and achieve organizational objectives.
• Collaborate with the Registry Director to manage daily registry operations and resolve operational challenges.
• Support software vendors in developing and enhancing registry systems to optimize functionality.
• Prepare periodic reports on program activities, progress, and special updates for stakeholders.
• Coordinate logistics for forums, workshops, webinars, and conferences to ensure successful execution.
• Maintain effective communication with registry sites and stakeholders to foster collaboration and transparency.

Job Requirements

• Bachelor’s degree required; master’s degree or equivalent experience preferred in healthcare or related fields.
• Minimum of three years of experience in healthcare or health informatics; six years preferred.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Access.
• Experience in customer service and managing multiple tasks effectively in a dynamic environment.
• Strong problem-solving, time management, and collaboration skills to address challenges effectively.
• Effective communication skills and ability to work in a team-oriented environment.
• Experience working with healthcare practices is advantageous but not mandatory.
• Flexibility to work evenings and weekends as required to meet project deadlines.