Administrative Assistant

Overview

• Provide essential support to academic operations, focusing on registrar processes and coordination for major academic events.
• Assist with student graduation clearance processes, ensuring accuracy and timely documentation of related records.
• Prepare and distribute event-related communications, such as announcements, reminders, and logistical information.
• Support coordination of summer programming, ensuring smooth execution of events and activities.
• Utilize Google Suite and Microsoft Office to manage documents, spreadsheets, presentations, and communications efficiently.
• Maintain professionalism and strict confidentiality with all materials and communications.
• Collaborate with GSAS staff to prepare materials for academic events and activities.
• Monitor session logistics and deadlines, ensuring timely follow-up with relevant staff.

Key Responsibilities & Duties

• Assist with the student clearance process leading up to May Commencement.
• Maintain and update spreadsheets to track student information, program data, and event-related records.
• Prepare and distribute communications related to major academic events and activities.
• Support coordination of summer programming, ensuring smooth execution of events and activities.
• Utilize Google Suite and Microsoft Office for efficient document and communication management.
• Collaborate with GSAS staff to prepare materials for academic events and activities.
• Monitor session logistics and deadlines, ensuring timely follow-up with relevant staff.
• Adapt to changes and challenges while maintaining a flexible and professional approach.

Job Requirements

• Bachelor’s Degree in a relevant field is required.
• At least two years of experience in an office environment, preferably in an academic setting.
• Proficiency in Google Suite and Microsoft Office for document and spreadsheet management.
• Excellent written and verbal communication skills, with meticulous attention to detail.
• Strong time-management skills and ability to organize and coordinate multiple concurrent projects.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain professionalism and strict confidentiality with all materials.
• Experience working in Excel to manage large amounts of data effectively.