Legal Secretary

Overview

• Support attorneys in delivering high-quality legal services to clients in a hybrid work environment.
• Prepare and proofread legal documents, spreadsheets, and presentations with meticulous attention to detail.
• Assist in court filings, electronic submissions, and document management tasks efficiently.
• Coordinate firm resources and schedules to ensure seamless operations.
• Provide virtual support to attorneys, maintaining confidentiality and professionalism.
• Utilize advanced Microsoft Office Suite skills to enhance work quality and productivity.
• Adapt to shifting priorities and multiple demands across firm offices.
• Contribute to a positive work environment by promoting teamwork and effective communication.

Key Responsibilities & Duties

• Create, edit, and format legal documents for court and electronic filings.
• Manage work requests, document scheduling, and coordination of firm resources.
• Support attorneys in applying new technology for improved efficiency.
• Maintain Extranet data and FTP sites for attorneys and clients.
• Handle multiple demands and priorities while ensuring quality and timeliness.
• Communicate effectively with attorneys and team members to meet client needs.
• Perform additional responsibilities as assigned to support firm operations.
• Ensure compliance with firm policies and values in all tasks.

Job Requirements

• Bachelor of Arts (BA) degree and 7+ years of legal secretarial experience.
• Proficiency in Microsoft Suite (Word, Excel, Outlook, Teams) and document management systems.
• Strong communication skills and ability to develop positive working relationships.
• Meticulous attention to detail and ability to manage multiple tasks effectively.
• Proven problem-solving and decision-making skills under pressure.
• Ability to provide virtual support and adapt to hybrid work arrangements.
• Notary Public certification preferred for additional responsibilities.
• Commitment to maintaining confidentiality and professionalism in all interactions.