Administrative Assistant

Overview

• Provide administrative support to the Diversity, Equity, and Inclusion (DEI) team in a hybrid work environment.
• Assist with expense reporting, tracking attendance, and managing DEI training session completions.
• Coordinate events, including welcoming guests, managing sign-in sheets, and ensuring smooth operations.
• Draft communications and correspondence to support team initiatives effectively.
• Work on-site Monday through Thursday and remotely on Fridays.
• Engage in a contract role with a duration of three months, with potential for extension.
• Collaborate with team members to ensure administrative tasks are completed accurately and timely.
• Utilize organizational skills to maintain efficiency in daily operations and team support.

Key Responsibilities & Duties

• Prepare and manage expense reports for the DEI team, ensuring accuracy and compliance.
• Track attendance and completion of DEI training sessions, maintaining detailed records.
• Assist in event coordination, including guest reception and logistical arrangements.
• Draft and distribute communications to support DEI initiatives and team activities.
• Collaborate with team members to ensure smooth execution of administrative tasks.
• Maintain an organized and efficient workflow to support team operations.
• Provide general administrative support, including scheduling and document management.
• Ensure adherence to organizational policies and procedures in all administrative tasks.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background required.
• Minimum of three years of administrative experience preferred.
• Proficiency in managing expense reports and tracking training attendance.
• Strong organizational skills and attention to detail for event coordination.
• Effective communication skills for drafting and distributing correspondence.
• Ability to work in a hybrid environment with on-site and remote days.
• Experience supporting team operations in a professional setting.
• Capability to adapt to a dynamic work environment and manage multiple tasks.