Office Coordinator

Overview

• Serve as the Office Coordinator for a dynamic and respected organization, ensuring smooth office operations and providing exceptional support.
• Manage administrative tasks, including phone handling, order entry, and customer request processing in a fast-paced environment.
• Coordinate logistics such as UPS shipping and trucking arrangements to ensure timely delivery.
• Support a small, friendly office team with diverse responsibilities, fostering a collaborative atmosphere.
• Assist with bookkeeping tasks, contributing to accurate financial record-keeping and reporting.
• Work onsite, transitioning from a 3-4 day schedule to a full 5-day workweek.
• Enjoy a casual and welcoming work environment with low turnover rates and supportive colleagues.
• Benefit from medical coverage, PTO, sick days, and a Simple IRA plan.

Key Responsibilities & Duties

• Handle incoming calls, respond to inquiries, and provide excellent customer service.
• Process orders and emails efficiently, ensuring accuracy and timely completion.
• Coordinate logistics for shipments, including scheduling with UPS and trucking services.
• Maintain organized filing systems to support office operations.
• Support team members with various administrative tasks as needed.
• Assist with basic bookkeeping tasks to ensure financial accuracy.
• Adapt to a fast-paced environment during busy periods, maintaining efficiency and professionalism.
• Contribute to a positive and collaborative office culture.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background.
• Minimum of 3 years of relevant experience, with 5 years preferred.
• Proficiency in order processing, logistics coordination, and administrative tasks.
• Basic bookkeeping skills are a plus, contributing to financial accuracy.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Excellent communication skills for interacting with customers and team members.
• Ability to work onsite with a flexible schedule transitioning to full-time.
• Knowledge of logistics processes and familiarity with UPS and trucking services.