Administrative Assistant

Overview

• Manage complex calendars, coordinate meetings, and ensure seamless scheduling for internal and external stakeholders.
• Prepare and process detailed expense reports, including reconciliation of firm credit card transactions.
• Draft, proofread, and finalize documents, presentations, and correspondence with accuracy and attention to detail.
• Handle confidential and sensitive information with discretion and integrity in a fast-paced environment.
• Support special projects and ad hoc tasks, ensuring timely completion and alignment with organizational goals.
• Collaborate with senior leadership, including the Chair of the firm, on operational and strategic initiatives.

Key Responsibilities & Duties

• Track deadlines and proactively follow up on deliverables to ensure timely completion.
• Assist in coordinating and executing special projects involving multiple stakeholders.
• Maintain professionalism and responsiveness in all interactions, upholding the firm's standards.
• Provide organizational support for events, meetings, and other firm activities.
• Assist with miscellaneous tasks, including errands and addressing time-sensitive needs.

Job Requirements

• Bachelor’s degree preferred, ideally in a related field.
• Minimum of 4 years of experience supporting C-suite executives in professional services.
• Proficiency in Microsoft Office Suite and Adobe Professional.
• Exceptional written and verbal communication skills, with strong attention to detail.
• Demonstrated ability to manage multiple priorities in a dynamic environment.
• Strong organizational and time management skills, ensuring timely and accurate task completion.
• Proactive and resourceful approach to problem-solving and task management.
• Availability outside regular hours to support urgent business matters when needed.