Legal Assistant

Overview

• Provide essential administrative and organizational support within a dynamic professional services environment, ensuring seamless operations and effective client relations.
• Act as a key liaison for internal and external communications, facilitating efficient scheduling and coordination of activities.
• Maintain and update client information using CRM systems, enhancing marketing efforts and relationship tracking.
• Assist in organizing firm events, client dinners, and tracking attorney speaking engagements to support strategic initiatives.
• Conduct research projects, competitive analysis, and database management to provide actionable insights.
• Collaborate on honors and award submissions, ensuring deadlines are met and results are monitored.
• Work in a fast-paced, high-pressure environment while maintaining a positive and professional work atmosphere.
• Gain valuable experience and contribute to the success of a leading organization in the legal industry.

Key Responsibilities & Duties

• Answer phones, respond to inquiries, and schedule meetings to support the client relations team effectively.
• Maintain calendars for honors and award submissions, ensuring organized participation and tracking results.
• Update and manage client information in CRM systems to support marketing and relationship tracking initiatives.
• Assist in tracking client engagements and attorney speaking opportunities to optimize visibility and outreach.
• Support firm events, client dinners, and social media analysis projects to enhance engagement.
• Collaborate on research projects for practice groups and assist with database organization and management.
• Provide administrative support for detailed and complex projects to ensure successful execution.
• Ensure efficient coordination and communication within the client relations team to maintain high standards of service.

Job Requirements

• Bachelor’s degree required, preferably in a relevant field such as business or communications.
• Minimum of one year of experience in professional services or a law firm environment preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, is essential.
• Experience with CRM systems and Adobe Professional is highly desirable for this role.
• Strong organizational skills with the ability to manage multiple tasks efficiently and effectively.
• Excellent interpersonal and written communication skills to facilitate collaboration and client interactions.
• Ability to work collaboratively in a team-oriented environment while demonstrating flexibility and professionalism.
• Adaptability to thrive in a fast-paced, high-pressure setting, ensuring quality and precision in work.