Catering Coordinator

Overview

• Coordinate catering and conference room logistics in a professional office environment, ensuring seamless operations and exceptional service delivery.
• Provide support for internal meetings and events, managing catering orders and ensuring timely setup and delivery.
• Maintain kitchen, lounge areas, and conference rooms, ensuring cleanliness and proper stocking of supplies.
• Collaborate with vendors and internal teams to ensure high-quality service and adherence to schedules.
• Develop and maintain excellent customer service relationships with clients, attorneys, and administrative staff.
• Support reception duties as needed, ensuring professional and courteous interactions.
• Adhere to firm policies and procedures while supporting initiatives and maintaining confidentiality.

Key Responsibilities & Duties

• Coordinate catering for meetings and events, ensuring timely delivery and setup.
• Reserve and prepare conference rooms, ensuring they meet specific requirements.
• Maintain inventory of catering supplies, groceries, and equipment, ensuring availability.
• Process vendor invoices and obtain necessary approvals for payment.
• Ensure cleanliness and upkeep of kitchen, lounge, and conference areas.
• Place lunch orders using applicable software, ensuring accuracy and timeliness.
• Provide backup reception support, handling inquiries and directing visitors professionally.
• Attend training sessions and complete annual requirements for skill enhancement.

Job Requirements

• Minimum of two years of catering or food service experience in a professional environment.
• High school diploma or equivalent required; additional certifications preferred.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in scheduling, inventory management, and vendor coordination.
• Excellent communication skills, both written and verbal, with professional email etiquette.
• Ability to maintain a professional demeanor in executive environments.
• Knowledge of hospitality or high-end service environments is advantageous.
• Commitment to confidentiality and adherence to firm policies and procedures.