Purchasing/Accounts Payable Coordinator

Overview

• Coordinate purchasing and accounts payable activities to ensure smooth departmental operations.
• Process purchase orders using Financial Edge software and manage vendor communications.
• Ensure timely delivery schedules and maintain flow of necessary supplies.
• Analyze requisitions for accurate specifications and pricing.
• Reconcile vendor statements and resolve discrepancies in shipments.
• Collaborate with program directors to address urgent orders and requisition issues.
• Maintain confidentiality and adhere to organizational policies.
• Support accounts payable processes by reviewing purchase order files for accuracy.

Key Responsibilities & Duties

• Obtain vendor quotes to ensure accurate pricing and quality products.
• Issue purchase orders for approved requisitions and process invoices.
• Schedule maintenance calls for office equipment and facilities.
• Analyze requisition specifications to guarantee satisfactory purchases.
• Detect unusual requests and refer them for director review.
• Contact vendors to resolve shipment discrepancies and ensure invoice completion.
• Direct workflow of other financial technicians and ensure deadlines are met.
• Review purchase order files for accuracy and forward them for payment processing.

Job Requirements

• Associate degree or equivalent education; some college preferred.
• Minimum of two years of purchasing experience in a similar role.
• Proficiency in Financial Edge software and Excel VLOOKUP functionality.
• Strong organizational and time management skills to meet deadlines.
• Excellent oral and written communication skills for vendor and team interactions.
• Ability to maintain strict confidentiality and adhere to company policies.
• Interpersonal skills to effectively collaborate with coworkers and external contacts.
• Proficiency in using personal computers, software, and email systems.