Executive Assistant To Hr Leadership Team

Overview

• Support the Chief People Officer and HR Leadership Team in managing daily operations and communications.
• Coordinate cross-functional projects and ensure seamless execution of HR initiatives.
• Handle complex calendar management, travel logistics, and meeting coordination across multiple time zones.
• Prepare presentation materials, reports, and communications with attention to detail.
• Maintain confidentiality while managing sensitive information related to HR strategies.
• Contribute to team goal tracking and support strategic HR programs effectively.
• Organize internal HR events, recognition programs, and employee appreciation initiatives.
• Process expense reports and manage administrative tasks efficiently.

Key Responsibilities & Duties

• Manage executive calendars, coordinate meetings, and arrange travel logistics for HR leaders.
• Serve as a liaison between HR leadership and internal/external stakeholders.
• Prepare and draft reports, memos, and presentation materials for HR initiatives.
• Maintain confidentiality and handle sensitive information with discretion.
• Support HR department-wide initiatives and manage internal events and recognition programs.
• Track deadlines and milestones related to HR programs and compliance.
• Coordinate project timelines and gather data for strategic decision-making.
• Provide occasional personal support to executives, including travel arrangements and appointments.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 4 years of executive-level administrative support experience, preferably in HR or consulting.
• Proven ability to handle confidential information with discretion and professionalism.
• Advanced proficiency in Microsoft Office Suite and Google Workspace tools.
• Strong business judgment and prioritization skills in a dynamic environment.
• Exceptional written and verbal communication skills.
• Positive, proactive, and collaborative attitude with a customer service orientation.
• Experience in managing cross-functional projects and supporting strategic HR programs.