Bookkeeper – Family Office

Overview

• Manage treasury operations for a family office, including personal finances, family accounts, and charitable foundations.
• Ensure accurate and timely bill payments across multiple entities, maintaining high standards of financial integrity.
• Collaborate with private banking partners to manage banking activities and submit wire transfers.
• Monitor cash balances and ensure adequate funding for upcoming obligations.
• Reconcile bank and credit card accounts, allocating transactions for personal and household expenses.
• Maintain organized financial records and digital filing systems, supporting administrative tasks.
• Identify and implement process improvements using advanced tools and technologies.
• Track spending against budgets, flagging variances or unusual activities proactively.

Key Responsibilities & Duties

• Manage end-to-end treasury operations, ensuring invoice accuracy and proper approval processes.
• Liaise with banking partners to facilitate financial transactions and maintain liquidity.
• Reconcile financial accounts and manage credit card transactions for personal and household expenses.
• Maintain organized financial records and support administrative functions, including mail routing and check deposits.
• Implement process improvements leveraging tools like Ramp and exploring AI-driven solutions.
• Track expenditures against budgets and flag variances or unusual activities for review.
• Support vendor onboarding, including collecting banking details and verifying legitimacy.
• Collaborate with internal and external stakeholders to ensure seamless financial operations.

Job Requirements

• Bachelor of Science (BS) degree required, preferably in finance or accounting.
• 5–10 years of relevant experience in bookkeeping, operations, or administration.
• Prior experience in a family office or financial services environment preferred.
• Exceptional organizational skills with strong attention to detail and follow-through.
• High level of discretion and ability to manage sensitive financial information responsibly.
• Proficiency in leveraging technology for process improvements and financial management.
• Effective communication skills, comfortable liaising with vendors and banking partners.
• Ability to work independently in a fast-paced, multi-tasking environment.