Administrative Assistant

Overview

• Provide comprehensive administrative support in a dynamic environment, ensuring seamless operations and effective communication.
• Work closely with the Executive Assistant to support high-level tasks and manage priorities efficiently.
• Coordinate schedules, travel arrangements, and meetings for the Principal and stakeholders.
• Handle sensitive matters with discretion and maintain confidentiality at all times.
• Operate in a private home office setting, balancing professionalism with adaptability.
• Support property management tasks, including vendor coordination and maintenance scheduling.
• Assist with household logistics, organization projects, and inventory management.
• Provide technology support, coordinating with IT and managing digital files effectively.

Key Responsibilities & Duties

• Manage dynamic schedules, ensuring accuracy and proactive communication across multiple time zones.
• Coordinate travel arrangements and maintain detailed itineraries for the Principal.
• Prepare meeting materials, summaries, and follow-ups to support decision-making processes.
• Serve as a liaison between the Principal and external stakeholders, ensuring effective communication.
• Handle household logistics, including mail, deliveries, and errands, with efficiency.
• Coordinate with vendors and building management to ensure smooth property operations.
• Maintain organized physical and digital records, ensuring accessibility and security.
• Provide technology support, troubleshooting issues and coordinating with IT professionals.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 3 years of administrative experience; 5 years preferred.
• Proficiency in managing schedules, travel arrangements, and meeting logistics.
• Strong organizational skills and attention to detail in handling tasks and records.
• Ability to maintain discretion and confidentiality in sensitive matters.
• Experience in property management and vendor coordination is advantageous.
• Comfortable working in a private home office setting with flexibility to adapt.
• Technical proficiency and ability to troubleshoot basic IT issues effectively.