Executive Assistant

Overview

• Provide comprehensive administrative support to executives and team members in a dynamic, fast-paced environment.
• Manage complex calendars, appointments, and meetings, ensuring seamless scheduling and prioritization.
• Coordinate travel arrangements, including itineraries, reservations, and compliance with company policies.
• Prepare and submit expense reports using designated software systems.
• Organize and maintain electronic files adhering to established protocols and compliance standards.
• Support department and company events, ensuring smooth execution and coordination.
• Act as a liaison with internal and external contacts, maintaining professional relationships.
• Provide backup support to administrative team members as needed.
• Exhibit discretion and professionalism in handling sensitive and confidential information.

Key Responsibilities & Duties

• Manage heavy business calendars and coordinate appointments in a dynamic environment.
• Prepare and process expense reports accurately and efficiently.
• Coordinate travel arrangements, ensuring compliance with company policies and vendor guidelines.
• Organize and maintain electronic files, ensuring adherence to compliance requirements.
• Assist in planning and executing department and company events.
• Provide reception backup coverage during breaks and absences.
• Act as a point of contact for internal and external stakeholders.
• Demonstrate poise under pressure and proactively solve problems.
• Collaborate with peers to maintain a professional working environment.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background.
• Minimum of 3 years of administrative support experience, preferably 5 years.
• Proficiency in travel coordination and expense management software.
• Strong organizational skills with attention to detail and compliance adherence.
• Ability to handle sensitive and confidential information with discretion.
• Excellent interpersonal skills to liaise with internal and external contacts.
• Capability to manage multiple priorities in a fast-paced environment.
• Experience in event coordination and administrative support backup.
• Proactive problem-solving approach and ability to maintain professionalism under pressure.