Receptionist

Overview

• Serve as the first point of contact for visitors and clients, ensuring a professional and welcoming front desk environment.
• Support daily administrative operations within a commercial and industrial construction company, contributing to smooth office functionality.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, with efficiency and professionalism.
• Maintain organized physical and digital filing systems, ensuring easy access to important documents.
• Collaborate with project teams and leadership to provide administrative assistance and support.
• Coordinate office schedules, meetings, and events, ensuring seamless operations.
• Contribute to maintaining a clean and organized office environment, including common areas.
• Assist in preparing reports, presentations, and other documentation as required.
• Provide proactive support to enhance overall office efficiency and productivity.

Key Responsibilities & Duties

• Greet and assist visitors, clients, and vendors professionally, ensuring a positive experience.
• Answer, screen, and direct incoming phone calls, providing accurate information and assistance.
• Manage incoming and outgoing mail, packages, and deliveries efficiently.
• Maintain a clean and organized front desk and common office areas, promoting a professional environment.
• Provide administrative support to project teams, leadership, and office management as needed.
• Assist with document preparation, scanning, copying, and filing tasks to ensure organized records.
• Coordinate and schedule meetings, ensuring timely communication and preparation.
• Take meeting notes and distribute them to relevant stakeholders, ensuring effective communication.
• Support overall office operations and perform additional tasks as required by management.

Job Requirements

• Associate of Applied Science (AAS) degree or equivalent educational background required.
• Minimum of 4 years of experience in front desk or administrative roles; 6 years preferred.
• Proficiency in Microsoft Word, Outlook, and Excel, with strong computer skills.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Experience in the construction industry preferred but not required.
• Strong organizational skills and attention to detail to ensure accuracy and efficiency.
• Comfortable working on-site with standard office hours from 8:00 AM to 4:00 PM.
• Eligibility for benefits including health insurance, 401(k) match, and PTO after specified periods.