Executive Assistant

Overview

• Provide executive-level administrative support to senior investment professionals in a dynamic private equity environment.
• Manage complex schedules, travel arrangements, and correspondence with high attention to detail and urgency.
• Contribute to office management and team coordination in a hybrid work setting.
• Utilize advanced systems and databases to maintain records and streamline operations.
• Support event planning and coordination, including team meetings and executive engagements.
• Assist with desktop research and administrative tasks related to investment activities.
• Collaborate effectively with internal and external stakeholders to ensure seamless communication.
• Contribute to the firm's success by maintaining high standards of confidentiality and professionalism.

Key Responsibilities & Duties

• Manage calendars and schedules for senior professionals, ensuring efficient time management.
• Coordinate complex travel arrangements and prepare itineraries for team members.
• Screen and route incoming communications, ensuring timely follow-up and resolution.
• Prepare and proofread correspondence, maintaining administrative files and records.
• Manage expense reports using Concur and oversee office supplies inventory.
• Maintain and update the firm's database of contacts and interactions.
• Assist with event planning, including holiday parties, executive dinners, and team offsites.
• Conduct desktop research and support investment-related activities as needed.

Job Requirements

• Bachelor's degree required, preferably in a related field.
• Minimum of 3 years of experience as an Executive Assistant, preferably in asset management or investment firms.
• Proficiency in managing schedules, travel arrangements, and administrative tasks.
• Strong organizational and communication skills with attention to detail.
• Ability to prioritize tasks and work efficiently in a dynamic environment.
• Experience with Concur and database management systems like DealCloud preferred.
• Demonstrated discretion and confidentiality in handling sensitive information.
• Proven ability to collaborate effectively with diverse stakeholders.