Accounts Payable Specialist

Overview

• Contribute to a dynamic finance team as an Accounts Payable Specialist, ensuring accurate and timely processing of payables.
• Work on-site at the corporate office in a fast-paced environment, collaborating with vendors and internal teams.
• Utilize your accounting expertise to manage invoice workflows, data entry, and payment processing tasks.
• Support month-end closing procedures, account reconciliations, and compliance with financial regulations.
• Maintain organized documentation and records for audit purposes and process improvement initiatives.
• Enhance your skills in a collaborative, team-oriented setting with opportunities for professional growth.
• Engage in vendor communications to resolve discrepancies and ensure smooth payment processes.
• Play a crucial role in maintaining financial accuracy and operational efficiency within the organization.

Key Responsibilities & Duties

• Process contractor and vendor invoices, ensuring compliance with company policies and accuracy in data entry.
• Manage invoice workflows, including coding to expense accounts and cost centers.
• Prepare and process payments through checks, ACH transfers, and wire transfers.
• Review and process expense reports, verifying receipts and compliance with policies.
• Assist in reconciling accounts payable transactions and resolving discrepancies.
• Support month-end closing procedures, including adjustments and reporting.
• Maintain organized records of invoices, payments, and related documentation.
• Identify opportunities to streamline accounts payable processes and enhance efficiency.

Job Requirements

• Bachelor’s degree in Accounting or Finance; Associate degree considered.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Basic understanding of accounting principles and financial concepts.
• Experience with bill.com is preferred.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational and time management skills.
• Ability to learn quickly and adapt in a dynamic, fast-paced work environment.
• Strong communication and interpersonal skills with a collaborative mindset.