Legal Administrative Assistant

Overview

• Provide comprehensive administrative and transactional support to attorneys specializing in commercial real estate matters.
• Ensure smooth execution of real estate transactions, including due diligence, contract management, and closings.
• Maintain and organize case files, ensuring accessibility and proper documentation for all legal matters.
• Coordinate meetings, appointments, and deadlines to support attorneys' schedules and client engagements.
• Assist with proofreading and preparation of legal documents, including purchase agreements, leases, and closing binders.
• Collaborate with clients, lenders, and opposing counsel to facilitate transactions effectively.
• Contribute to a dynamic and fast-paced legal environment with opportunities for professional growth.

Key Responsibilities & Duties

• Proofread and prepare legal documents, ensuring accuracy and compliance with legal standards.
• Manage case files, ensuring proper organization and accessibility for attorneys and clients.
• Coordinate closing logistics, including scheduling, signature collection, and document distribution.
• Assist attorneys with post-closing activities, including preparation of closing binders and final documentation.
• Schedule and coordinate meetings, appointments, and deadlines to support legal operations.
• Maintain attorney calendars, expense reports, and bar memberships for efficient workflow management.
• E-file pleadings in state and federal courts in Maryland, DC, and Virginia as needed.
• Collaborate with clients, lenders, title companies, and opposing counsel to facilitate seamless transactions.

Job Requirements

• Bachelor's degree or equivalent experience in a related field.
• Minimum of 5 years of administrative support experience in real estate or transactional legal practice.
• Proficiency in Microsoft Office, particularly Word, and document management software.
• Strong understanding of real estate transactions and related documentation.
• Experience with e-filing pleadings in state and federal courts.
• Excellent verbal and written communication skills, with a client-focused approach.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• Detail-oriented and committed to delivering exceptional client service.