Executive Assistant

Overview

• Provide comprehensive administrative support to senior executives, ensuring seamless operations and effective communication.
• Manage complex calendars, prioritize meetings, and resolve scheduling conflicts with professionalism.
• Coordinate meeting logistics, including virtual setups, materials preparation, and follow-ups.
• Act as a liaison between executives and stakeholders, managing incoming requests and aligning with priorities.
• Handle domestic and international travel arrangements, ensuring smooth itineraries and accommodations.
• Prepare and reconcile expense reports accurately and promptly.
• Assist in drafting and proofreading correspondence, presentations, and other documents.
• Maintain organized records and documentation for efficient retrieval and reference.
• Support office operations, including supply management and administrative tasks.

Key Responsibilities & Duties

• Provide administrative support to multiple executives, managing competing priorities effectively.
• Coordinate and manage executive calendars, scheduling meetings and resolving conflicts.
• Organize meeting logistics, including virtual setups and materials preparation.
• Act as a gatekeeper for executives, handling requests and ensuring alignment with priorities.
• Arrange travel plans, including transportation and accommodations, for domestic and international trips.
• Prepare and process expense reports, ensuring accuracy and timeliness.
• Draft, proofread, and edit correspondence and presentations for executives.
• Maintain organized records and files for efficient access and reference.
• Support office operations, including supply management and general administrative tasks.

Job Requirements

• Bachelor’s degree or equivalent experience required; prior experience supporting senior executives preferred.
• Minimum of 3 years of experience in administrative roles, preferably supporting multiple executives.
• Proficiency in Microsoft Office Suite, with advanced skills in Excel and Outlook.
• Strong organizational and time management skills with attention to detail.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Experience with expense management and calendar tools is preferred.
• Legal right to work in the U.S. is required.
• Commitment to providing high-quality administrative support and operational excellence.