Procurement Specialist

Overview

• Support procurement operations by managing sourcing, purchasing, and vendor relations to ensure seamless acquisition of goods and services.
• Collaborate with cross-functional teams to review contracts, ensuring compliance and alignment with organizational policies.
• Utilize advanced procurement tools to manage transactions, vendor records, and supplier onboarding effectively.
• Contribute to supplier performance evaluations, negotiations, and resolution of invoice discrepancies.
• Engage in strategic procurement activities to optimize cost savings and operational efficiency.
• Provide administrative support to procurement initiatives and assist with special projects as required.
• Ensure compliance with procurement policies and procedures while maintaining high standards of accuracy and detail.

Key Responsibilities & Duties

• Manage procurement lifecycle tasks, including requisition intake, sourcing, and purchase order creation.
• Process purchasing transactions using procurement tools, ensuring compliance and accurate documentation.
• Identify and evaluate vendors, coordinating RFx processes and obtaining competitive quotes.
• Negotiate agreements and renewals to secure favorable terms for the organization.
• Coordinate contract reviews and approvals with internal teams, including Legal and Information Security.
• Support supplier onboarding and maintain vendor records in procurement systems.
• Resolve invoice discrepancies and vendor issues through effective communication and problem-solving.
• Assist with supplier performance reviews and provide administrative support to procurement operations.

Job Requirements

• Bachelor of Science degree in a relevant field is required.
• Minimum of 2 years of procurement experience; 10 years preferred.
• Proficiency in procurement tools such as Coupa and SAP is highly desirable.
• Strong negotiation skills and experience in vendor management and purchasing processes.
• Familiarity with IT, software, hardware, professional services, and consulting procurement.
• Excellent organizational skills and attention to detail to manage multiple priorities effectively.
• Strong communication and customer service skills to liaise with vendors and internal teams.
• Ability to work onsite four days a week and adapt to dynamic environments.