Accounts Payable Specialist

Overview

• Serve as a key member of the Accounts Payable team, ensuring accurate and timely processing of financial transactions.
• Collaborate with team members to maintain compliance with company policies and accounting standards.
• Provide support during month-end and year-end closings, ensuring accuracy and completeness of records.
• Assist in special projects and audits as assigned by the Accounts Payable Supervisor.
• Contribute to the preparation of year-end forms, including 1099 and 1096 filings.
• Maintain organized records and files to support efficient retrieval and compliance.
• Participate in training and development opportunities to enhance skills and knowledge.
• Support the team in monitoring compliance with company guidelines and travel programs.

Key Responsibilities & Duties

• Process vendor invoices and ensure timely submission for review and approval.
• Prepare and submit payment files to banks, including Activepay and Positive Pay FTP files.
• Compile and audit credit card reports for accuracy and proper documentation.
• Administer purchasing programs and monitor compliance with company policies.
• Assist in preparing monthly, quarterly, and year-end accrual schedules.
• Post journal entries and maintain ledger records with attention to detail.
• Support the Accounts Payable Supervisor in managing special projects and initiatives.
• Ensure compliance with accounting principles and best practices in all tasks.

Job Requirements

• Bachelor of Arts (BA) degree in Accounting or a related field required.
• Minimum of 1 year of relevant experience in Accounts Payable; 3 years preferred.
• Proficiency in accounting software, including Excel and Dynamics, is essential.
• Strong organizational skills and attention to detail to ensure accuracy in all tasks.
• Ability to work collaboratively within a team and communicate effectively.
• Knowledge of credit card administration and purchase ordering processes.
• Commitment to maintaining compliance with company policies and accounting standards.
• Flexibility to adapt to onsite and hybrid work arrangements as required.