Administrative Assistant

Overview

• Provide administrative support to senior executives, including the CFO and COO, in a collaborative and professional environment.
• Assist with scheduling, correspondence, and document preparation to ensure efficient operations.
• Work closely with experienced team members to learn and grow within the organization.
• Maintain a professional and organized workspace, taking pride in the office environment.
• Support project work and contribute to the firm's success through proactive initiative.
• Collaborate with the Executive Assistant to the CEO for seamless administrative operations.
• Adhere to on-site work requirements, with potential flexibility after six months.
• Engage in professional development opportunities to expand skills and responsibilities.

Key Responsibilities & Duties

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit documents, presentations, and reports for senior executives.
• Handle confidential information with discretion and professionalism.
• Maintain office supplies and ensure the workspace is organized and functional.
• Collaborate with the Executive Assistant to streamline administrative processes.
• Support project management tasks and contribute to team initiatives.
• Assist in onboarding new employees and coordinating training sessions.
• Provide additional support as needed to ensure smooth office operations.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background required.
• 5-7 years of experience in administrative roles, preferably supporting senior executives.
• Strong organizational skills and attention to detail in managing tasks and priorities.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Excellent communication skills, both written and verbal, for effective collaboration.
• Ability to work on-site five days a week, with potential flexibility after six months.
• Proactive attitude and eagerness to learn and take initiative in tasks.
• Experience in maintaining confidentiality and handling sensitive information.