Administrative Assistant

Overview

• Provide comprehensive administrative support to the Legal Talent Management and Recruitment team.
• Coordinate schedules, meetings, and travel arrangements for senior management.
• Handle document preparation, filing, and organization tasks efficiently.
• Collaborate with internal and external stakeholders to ensure seamless operations.
• Monitor communications and manage inquiries with professionalism.
• Support departmental activities and special projects as needed.
• Maintain a hybrid work schedule with core hours from 9:30 AM to 5:30 PM.
• Contribute to a collaborative and client-focused work environment.

Key Responsibilities & Duties

• Manage day-to-day administrative needs of senior management using independent judgment.
• Coordinate and schedule meetings, including catering and multimedia arrangements.
• Screen telephone calls, emails, and visitors, maintaining records of communications.
• Prepare and edit documents, spreadsheets, and presentations with precision.
• Organize and maintain files and records systematically.
• Collaborate with the Finance Department on invoices and expense reports.
• Arrange travel bookings and related activities for senior management.
• Assist with special projects and additional tasks as required.

Job Requirements

• Bachelor’s degree preferred, ideally in a relevant field.
• Five to ten years of administrative or executive assistant experience, preferably in legal or professional services.
• Proficiency in Microsoft Office Suite and Adobe Professional.
• Experience with billing/invoicing databases and document management systems.
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to work in a hybrid environment with flexibility for overtime.
• Energetic, proactive, and a collaborative team player.