Employee Relations Specialist

Overview

• Provide administrative support to the Labor and Employee Relations team, ensuring efficient operations and effective communication.
• Handle confidential documentation and records, maintaining accuracy and security in compliance with organizational policies.
• Coordinate logistics for labor-management meetings, grievance sessions, and committee gatherings.
• Participate in confidential meetings as a scribe, drafting precise and professional notes.
• Compile data and generate reports on employee relations metrics to support decision-making processes.
• Edit and review sensitive documents with a high level of accuracy and proficiency.
• Collaborate with internal and external stakeholders, ensuring professional and courteous interactions.
• Adapt to new technologies and tools to enhance operational efficiency and productivity.

Key Responsibilities & Duties

• Manage calendars and schedule meetings for the Labor and Employee Relations team.
• Maintain and update confidential labor department files, ensuring secure storage and accessibility.
• Arrange logistics for labor-management meetings, including booking rooms and preparing materials.
• Draft accurate notes during workplace investigations, counseling sessions, and performance reviews.
• Compile data and generate monthly reports on employee relations metrics.
• Edit and review confidential documents, ensuring precision and adherence to standards.
• Engage with stakeholders professionally, providing exceptional customer service.
• Perform other duties as assigned to support the Labor and Employee Relations team.

Job Requirements

• Bachelor’s degree in English or related field preferred; high school diploma required.
• Minimum of 2 years of experience in an administrative role; 3 years preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills to manage tasks in a fast-paced environment.
• Excellent written and verbal communication skills for professional interactions.
• Ability to handle sensitive and confidential information with discretion.
• Familiarity with HR practices, union contracts, or basic labor laws preferred.
• Experience in Human Resources or legal environments is advantageous.