Real Estate And Corporate Legal Assistant

Overview

• Provide comprehensive administrative and clerical support to attorneys and legal professionals in a hybrid work environment.
• Manage legal documents, case files, and client records both physically and digitally.
• Coordinate schedules, appointments, and travel arrangements for attorneys and clients.
• Conduct basic legal research and update case management software and databases.
• Assist with billing, invoicing, and preparation of expense reports for attorneys.
• Ensure confidentiality and privacy in client communications and document handling.
• Support court and deposition preparations, including note-taking during proceedings.
• Maintain effective communication and collaboration across teams to achieve organizational goals.

Key Responsibilities & Duties

• Organize and maintain legal documents, case files, and client records accurately.
• Prepare and proofread legal documents, ensuring compliance with standards.
• Schedule appointments, meetings, and court dates, managing calendars effectively.
• Coordinate travel arrangements, including air, hotel, and car bookings.
• Respond to client inquiries, relay messages, and maintain confidentiality.
• Conduct basic legal research and gather information from various sources.
• Assist with financial tasks, including billing, invoicing, and tracking payments.
• Support attorneys in court preparations and deposition activities.

Job Requirements

• Bachelor of Arts (BA) degree required, preferably in a relevant field.
• Minimum of 3 years of experience in legal administrative roles; 5 years preferred.
• Proficiency in document management systems and case management software.
• Strong organizational skills and attention to detail in managing records.
• Effective communication skills, both written and verbal, with diverse audiences.
• Ability to conduct basic legal research and compile accurate data.
• Experience in scheduling and coordinating travel arrangements.
• Ethical conduct and respect for confidentiality in all professional interactions.